Background:

Pittsburgh Food Policy Council (PFPC) is an organization that aims to mobilize people through listening, educating, and advocating for policies and programs that shift power, expand access to resources, and strengthen the Greater Pittsburgh Food System. Our vision is a just food system for all people in Greater Pittsburgh.

The PFPC hosts regular meetings to connect the larger community of advocates, entrepreneurs, community members, and policymakers. As a collective impact organization, our members are our most important asset. The Pittsburgh Food Policy Council consists of members from various government, non-profit, co-op, university, and farm entities from the Southwestern Pennsylvania Region who have decided to support each other's missions and goals.

We prioritize individuals with experience working with and within communities of color and strongly encourage applications from Black, Brown, Immigrants, Indigenous, and People of Color.

OPEN POSITIONS

Job Title: Executive Assistant (Part-Time)

Organization: Pittsburgh Food Policy Council (PFPC)

Reports to: Interim Executive Director

Hours: 20 hours/week

Compensation: The salary range for this position is $20-$25 per hour, commensurate with experience, plus a health care premium reimbursement.

Location: Hybrid – must be based in the Pittsburgh region; some in-person support required for events and meetings.

Position Overview:

The Pittsburgh Food Policy Council (PFPC) seeks a highly organized and proactive Part-Time Executive Assistant to directly support our Interim Executive Director and help ensure smooth day-to-day operations. This role is ideal for someone who enjoys being a right hand to leadership, excels at juggling details, and can confidently manage tasks that keep meetings, communications, and logistics flowing.

The Interim Executive Director plays a central role in leading the organization during this transitional period, and we're looking for someone who can help keep things on track, from scheduling to event prep, with professionalism, discretion, and care.

Primary Responsibilities:

Executive Support:

• Manage the ED’s calendar and help schedule internal meetings.

• Register the ED and other staff for workshops, events, and conferences.

• Coordinate travel and lodging as needed.

• Draft or respond to emails as requested and support document prep.

• Serve as a reliable point of contact to ensure follow-through on tasks.

Meeting & Event Logistics:

• Coordinate logistics for PFPC board meetings, staff meetings, and member events.

• Communicate with venues and vendors for event planning.

• Manage registration, prepare print materials, send reminders, and support set-up/tear-down.

Database & Tracking:

• Maintain and update PFPC’s member and contact database.

• Track participation in meetings and events

Light Financial Admin:

• Submit invoices and track organizational expenses

• Prepare credit card reports

• Monitor cash flow and support the budgeting task.

• Manage P.O.Box

Qualifications:

Required

• Associate’s degree and/or comparable experience

• Experience working with and within communities of color

• Openness to learn and developing food system expertise 

• Strong writing and editing skills

• Strong organizational and project management skills

Ideal Candidate:

• Experienced in supporting senior leadership or executives

• Exceptionally organized and detail-oriented

• Comfortable managing multiple deadlines and shifting priorities

• A strong communicator (written and verbal) with a collaborative mindset

• Proficient in Google Workspace (Gmail, Docs, Sheets, Calendar, etc.)

• Familiarity with nonprofits or food systems work is a plus, but not required.

Location: Hybrid. Must live in Allegheny County. We are a part of a co-working space in East Liberty. Typical hours include: 9-5 pm Monday to Friday, with 2 - 3 days per week in the office. Also, must host and attend periodic in-person and hybrid meetings at co-working spaces or community-based sites.

Schedule: The work schedule is 20 hours per week, but it can be greater or less than that, depending on what is happening that week. The work schedule includes evening and weekend meetings and events, as necessary (1-2 per month).

Paid Time Off: 

• 5 days / 40 hours

• 3 sick days

• Office closed between Christmas and New Years

How to apply: Please also complete this brief candidate form, and upload your cover letter and resume by by August 10, 2025 to help us process applications. Thank you!

Note: We are looking to fill this position as soon as possible. The position may close early if the right candidate is identified before the deadline, so we encourage early applications! Please do not reach out

We will reach out directly to candidates selected for an interview ONLY.